RGIPT Director Personal Secretary Job 2024: Complete Guide & Apply

The Rajiv Gandhi Institute of Petroleum Technology (RGIPT) has announced an exciting career opportunity for qualified professionals seeking to join one of India’s premier technical institutions. This contractual position for Personal Secretary to the Director offers a unique chance to work at the highest administrative level of an institute renowned for its excellence in petroleum technology education and research. The role presents an exceptional opportunity for individuals with strong administrative and communication skills to contribute to the strategic operations of this prestigious institution.

Description

The Personal Secretary to the Director position at RGIPT is a high-level administrative role that requires exceptional organizational skills and professional competency. This contractual position involves direct support to the Director in managing complex institutional operations, facilitating strategic communications, and ensuring seamless coordination between various stakeholders. The role demands a professional who can handle confidential information with utmost discretion while maintaining the highest standards of institutional integrity and administrative excellence.

The successful candidate will serve as a crucial link between the Director’s office and various internal and external stakeholders, including government agencies, industry partners, international academic institutions, and internal departments. This position offers exposure to high-level institutional decision-making processes and provides valuable experience in managing complex administrative operations within a premier technical education environment.

Position

• Personal Secretary to the Director (Contractual Position)

Eligibility

1. A Master’s degree from a recognized university.

2. Minimum of 5 years of relevant experience in executive secretarial or administrative roles, preferably in academic institutions, government organizations, or large corporate environments.

3. Experience in handling institutional correspondence with international universities, government agencies, or industry organizations will be an advantage.

Key Responsibilities

The Personal Secretary to the Director will be responsible for a comprehensive range of administrative and coordination duties that are essential to the smooth functioning of the Director’s office and the institution as a whole.

• Academic and Administrative Coordination: Manage and coordinate academic, administrative, and external engagements to ensure seamless institutional operations and strategic alignment.
• High-Level Communications Management: Draft, edit, and manage high-level communications including official correspondence with Ministries, international academic partners, industry leaders, and institutional stakeholders.
• Internal Stakeholder Coordination: Facilitate effective communication with internal stakeholders including Deans, faculty members, administrative units, students, and governing bodies.
• External Stakeholder Management: Coordinate and facilitate communication with external stakeholders such as government agencies, industry partners, Board members, and collaborating institutions.
• Confidential Records Management: Maintain confidential digital and physical records, ensuring high standards of institutional data security and document management protocols.
• Executive Support Services: Support the Director in preparation of meeting briefs, presentations, reports, and official documentation for various institutional purposes.
• Event and Meeting Coordination: Coordinate logistics for meetings, official visits, and institutional events involving the Director, ensuring smooth execution and professional representation.

Desirable Skills and Competencies

RGIPT seeks candidates who possess a comprehensive skill set that enables them to excel in this demanding administrative role. The following competencies are highly valued:

• Communication Excellence: Excellent command over written and spoken English with the ability to draft high-quality professional correspondence that meets institutional standards.
• Technical Proficiency: Proficiency in modern office productivity tools and collaborative platforms including Microsoft Office Suite, Teams, Zoom, Google Meet, and other relevant digital platforms.
• Organizational Skills: Strong organizational ability with exceptional attention to detail and effective time management capabilities to handle multiple priorities simultaneously.
• Professional Integrity: Ability to maintain strict confidentiality and professional integrity when handling sensitive institutional information and communications.
• Performance Under Pressure: Capability to work efficiently under pressure in a fast-paced institutional environment while maintaining quality standards and professional demeanor.

Minimum Monthly Remuneration

• Pay: Consolidated Pay of Rs. 80,000/- per month (for deserving candidate higher salary may be offer).

How to Apply

Interested and eligible candidates must submit their applications through the designated online portal. The application process has been streamlined to ensure efficient processing while maintaining transparency and fairness in the selection procedure.

• Applications must be submitted through the online portal available at www.rgipt.ac.in
• Candidates should ensure all required documents and information are uploaded correctly
• Only online applications will be accepted – no offline or postal applications will be considered
• Applicants are advised to keep copies of all submitted documents for their records

Important Date

Application Submission Deadline: Wednesday, 15 April 2026

Candidates are strongly advised to submit their applications well before the deadline to avoid any last-minute technical issues or complications. Late applications will not be accepted under any circumstances.

Job Location 🇮🇳

Rajiv Gandhi Institute of Petroleum Technology (RGIPT), Jais, Amethi, Uttar Pradesh, India

For Additional Information

For comprehensive details about this position, including complete eligibility criteria, application procedures, and selection process, candidates should visit the official RGIPT website at www.rgipt.ac.in. The official notification contains all necessary information required for successful application submission.

Website: www.rgipt.ac.in.

Reference/Official Notification

Official Notification Reference: https://www.rgipt.ac.in/site/writereaddata/siteContent/202603201814308220Ad_PS_200326.pdf

Highlights

This Personal Secretary position at RGIPT represents a prestigious opportunity to work at the apex of institutional administration in one of India’s leading petroleum technology institutes. The role offers exceptional exposure to high-level administrative processes, strategic decision-making, and institutional governance. Successful candidates will gain valuable experience in managing complex stakeholder relationships while contributing to the continued excellence of this renowned institution.

🔖 Post Expires on 15^th April 2026

The Personal Secretary to the Director position at Rajiv Gandhi Institute of Petroleum Technology represents an exceptional career opportunity for qualified professionals seeking to advance their careers in academic administration. This role offers the unique advantage of working directly with institutional leadership while contributing to the strategic operations of one of India’s most respected technical institutions. Candidates who possess the required skills and competencies are encouraged to apply through the official online portal before the deadline to secure their place in this prestigious organization.